The Workflow Review
Stratyx Ventures maps one job your team repeats and hands you a ranked, costed plan to keep, in about two weeks for $2,500, credited toward the first project if you go ahead within 60 days.
The first call is free. We ask how the job runs today and who does it, and tell you what the Workflow Review would cover.
Who it is for
Any team starting AI work that wants a plan and a price before it commits to a build.
For example: after-hours questions and quote requests, intake and paperwork, a weekly report someone pulls together by hand, or updates copied from email into the system your team runs on.
A business, or a team inside a larger company
Someone who decides what gets built takes part, and you don’t need AI staff of your own.
One job your team repeats every week
The same steps each time, done by hand, and taking hours out of someone’s week.
Software you already run
Email, a CRM, spreadsheets, a help desk, or the systems your company runs on. We map the job where it happens today.
How the two weeks run
The Workflow Review starts with a kickoff call and ends with a readout call. In between, most of the work is ours.
Week 1
We learn how the job runs, from the people who do it.
- Kickoff call with you and whoever decides what gets built
- Short interviews with the people who do the job
- An inventory of the tools and data the job touches
Week 2
We write it up and price the first project.
- A map of how the job runs today
- A ranked list of what to automate, with effort and cost ranges
- A recommended first project with a fixed quote
- A readout call to walk you and your team through it
- Your team’s time: about two to four hours across the two weeks, for the kickoff, the interviews, and the readout call.
- Our work, written up for you to keep.
What you keep
Four written pieces, yours whether or not you build with us.
A map of how the job runs today
Every step, who does it, the tools it touches, and where the hours go.
An inventory of your tools and data
What the job reads and writes, where it lives, and whether each tool can connect to what we would build.
A ranked list of what to automate
The strongest candidates first, each with a range for the effort and the cost.
A recommended first project with a fixed quote
What we would build first, what a person on your team still checks, how long it takes, and the price.
A sample Workflow Review
Part of the write-up for a made-up heating and cooling company with 25 people. The business, its steps, and its figures are all illustrative.
Sample Workflow Review
Heating and cooling company, 25 people
How the job runs today
After-hours questions and quote requests. It starts when a customer writes in through the website form or by email, often after the office has closed.
Sort the overnight messages
Office manager, about 2 hours a week
AI can sort them as they arrive
Answer the common questions about service area, hours, and how pricing works
Office manager, about 4 hours a week
AI can answer from pages you approve
Type each quote request into the scheduling system
Office manager, about 3 hours a week
AI can fill it in for the office to check
Call back to book a home visit and price the job
Estimator, about 3 hours a week
Stays with a person
What to automate, ranked
A website assistant for after-hours questions and quote requests
- Effort
- 3 to 5 weeks
- Cost
- $7,500 to $12,000
Quote requests entered into the scheduling system for the office to check
- Effort
- 3 to 4 weeks
- Cost
- $7,500 to $9,000
Follow-ups on quotes that go quiet
- Effort
- 3 to 4 weeks
- Cost
- $7,500 to $10,000
Leave with a person: pricing a new furnace, which needs a home visit.
Recommended first project: number 1, the website assistant, in about four weeks.
- Fixed quote
- $9,500
- Less the Workflow Review credit
- $2,500
- Left to pay
- $7,000
What it costs
The Workflow Review costs $2,500.
How the credit and refund work
- If you go ahead with a first project
- The $2,500 is credited in full toward the first project if it is signed within 60 days of the review.
- If you cancel
- It is refunded in full if you cancel before the kickoff call, and not after.
Whether or not you go ahead, you keep the map and the plan.
Your own arithmetic
10 hours a week at $35 an hour is about $18,200 a year.
That is what one repeated job can cost before anything is built. Put in your own hours and rates; in the Review, we work them out with the people who do the job.
The full price list
| Service | Price | Details |
|---|---|---|
Start here | ||
| First call | Free | 30 minutes, booked online. |
| Workflow Review | $2,500 | About two weeks, credited toward the first project if you go ahead within 60 days. |
AI Solutions | ||
| AI automation or agent project | From $7,500 | Typically 3 to 6 weeks. |
| Monthly AI retainer | From $3,000 a month | Includes a monthly priorities review, improvements to what we built, and monitoring and fixes. |
| Team workshop | From $2,500 | A half‑day remote session. On‑site days are quoted separately. |
Development | ||
| Website | From $6,000 | Typically 3 to 6 weeks. |
| Web or mobile app | From $25,000 | Typically 8 to 16 weeks. |
| UI/UX Design | From $5,000 | Typically 2 to 4 weeks, for the research and a clickable prototype. |
| Cloud Solutions | From $5,000 | Typically 2 to 4 weeks, for a release pipeline and hosting on one app. |
Growth | ||
| Market Entry | From $10,000 | Typically 4 to 8 weeks. Includes the lead‑capture website. |
| Strategic Advisory | From $2,500 | A half‑day working session with a written recommendation. Ongoing advisory is quoted by the month. |
| Fundraising Preparation | From $7,500, as one fixed fee | Agreed before work starts and never tied to the amount you raise. |
Prices in US dollars, as of September 2026.
Example: a 25‑person heating and cooling company
A website assistant that answers after‑hours questions and passes quote requests to the office.
Typically $7,500 to $12,000, about 4 weeks.
Example: a 60‑person accounting firm
Document intake that reads client paperwork into the practice system, with a person checking anything unusual.
Typically $15,000 to $25,000, 6 to 8 weeks.
Questions about the Workflow Review
What do you need from us?
A kickoff call with you, short interviews with the people who do the job, and a look at the tools and data it touches. A few real examples help most, such as recent quote requests, orders, or forms.
How much of my team’s time does it take?
About two to four hours across the two weeks, for the kickoff, the interviews, and the readout call. We do the rest of the work.
What if we don’t build with you?
You keep the map and the plan. Going ahead with a first project is your choice.
Where does our data go?
We handle it the way we handle client data on any project, and we publish how, from which AI providers we use to what happens to it when the work ends.
Tell us about the job you want mapped
Book a short call about one job your team repeats, or send us a message first.